The Illinois Department of Healthcare and Family Services (HFS) is the state Medicaid agency. HFS' Medicaid website is a good source for information on the entire Illinois program.
Obtaining Temporary Medicaid Card
This is an option for patients who have waited over 45 days since Medicaid enrollment submission without a determination. Assisters can help a patient request a temporary Medicaid card. The step-by step process created by the Legal Counsel for Health Justice June of 2018 is available here.
Medicaid Mandatory Managed Care
Medicaid has worked to expand managed care to 102 counties in order to deliver integrated and quality managed care to Enrollees, supporting Seniors, Persons with a Disability, Families and Children, Special Needs Children, and adults qualifying for the HFS Medical Program under the Affordable Care Act (ACA Adults). The current HealthChoice program contract launched in January of 2018. HFS also has a Medicare Medicaid Alignment Initiative MCO program for dual eligible.
The HFS care coordination webpage has multiple resources including;
The active version of the model contracts between the state and MCO are available.
Client Enrollment Services
HFS subcontracted to provide client enrollment services which are available via the enroll HFS website and phone support. The website is a portal for client managed care materials and information. It includes interactive search and listing of available providers by geography or provider name, enrollment materials, and client benefit and plan comparison searches.
Medicaid Provider Enrollment
As of August 2015 Medicaid provider enrollment is managed through an online system called IMPACT. IMPACT software users must first register themselves to obtain a single sign-on. Directions are available here. Registering as a Medicaid rendering provider in Illinois requires the provider have several pieces of information ready, detailed here, before beginning the online enrollment process. If you are enrolling for the first time as an FQHC or adding a new site to an existing FQHC please contact email@example.com for tips specific to FQHCs. Members may access an instructional IMPACT webinar and FQHC specific enrollment documentation here.
Register for Updates on Medicaid and National Health Care Reform
Within the coming years, there will be numerous changes in the Medicaid and All Kids Programs as a result of Medicaid reform and national health care reform. If you would like to receive updates and information from HFS about these changes or any other program information, register online.
HFS Electronic Provider Notices
These notices contain pertinent information for providers regarding covered services and reimbursement policies. HFS no longer mails paper copies of notices and bulletins so you must Register for Email Notification in order to receive the information. When registering for the provider specific categories, providers should also enroll for the “All Medical Assistance Providers” category to ensure notification of all applicable information.
HFS Provider Handbooks
The HFS handbooks include Chapter D-200 which has details specific to encounter rate clinic (FQHC) policies and procedures. Chapter 200 includes the handbook for all services by provider type or service (i.e. Healthy Kids, School-based Health Centers, etc). Chapter 100 is the general handbook of policies and procedures. Of special note are Appendix 5 which includes error codes and Appendix 12 which contains the Medicaid co-pay schedule.
HFS Managed Care Manual
This Managed Care Manual gives background and resources for providers enrolled in Medicaid but does not supersede, modify or replace provider contracts with the individual MCOs.
HFS Dental Manual
Dental policy like eligibility, prior authorization, claim submission, provider enrollment, school-based programs, and clinical criteria by age category is included in the Dental Office Reference Manual. Of particular interest are Attachments AA and BB that list covered benefits for children and adults, respectively.
Medicaid Annual Cost Report
Resources for the cost report include instructions and the spreadsheet template. The report is required to be filed with the HFS Bureau of Health Finance no later than 180 days after the end of your fiscal year. The completed FQHC Modified Form 242 and the Certified Financial Statement prepared by an independent Certified Public Accountant must be filed for compliance.
Medicaid Electronic Health Record (EHR) Incentive
A summary of the Illinois program and current program links are available.
IPHCA staff is able to assist members with questions regarding HFS including enrollment, billing, payment analysis, Medicaid Cost Reporting, and programs such as Illinois Health Connect, Dentaquest and MCO opportunities, etc. Contact Susan Gaines at (217) 541-7409 or firstname.lastname@example.org.